Nearly every "nontechnical" company function is now
dependent on computers, and nearly every industry's work flow has
been altered by the Internet. As a result, it's hard to imagine
any business that isn't confronting critical technology decisions
on a regular basis.
But what essentials should an executive know about Information
Technology? In posing the question, I am referring to a "line
of business" executive managing nontechnical functions in a
nontechnical industry -- not a chief information officer (CIO) or
software executive.
Here is my top 10 list of concepts every tech-savvy executive
should know. For an executive to feel competent in any of these,
he or she ought to have worked on at least one significant
initiative encompassing it. The executive should understand how to
apply it, and as importantly, what not to attempt.
• Process trumps technology. The tech-savvy exec knows
that automation follows process optimization. As in any
operational improvement project, you must first measure, then
improve, and only then automate. If a business process is poorly
understood or poorly managed, applying technology as a solution
will be unhelpful at best, disastrous at worst.
• Bet on standardization. The standardization and
flexibility of Internet technologies are enabling information
technology to mature as an engineering discipline. Proprietary
technologies, however powerful, may be more costly in the long
run.
Several years ago, a systems integration client of mine made a
major database commitment. The database they chose had the best
combination of functionality and price for their purposes. But it
was a niche product with small market share. As a systems
integrator, they would have been best served by partnering with a
market-share leader like Oracle or Microsoft.
• Information warehouse or junkyard? Most software
initiatives that fail do so because an essential information
resource was not accessible in a timely or cost-effective manner.
Applications are easier than ever to build, become obsolete
more quickly, and are only as useful as the quality and
consistency of the corporate data they access. Enhancing and
maintaining that information should draw at least as many
resources as building the applications themselves.
The tech-savvy executive understands that data management and
application integration are no longer esoteric IT disciplines but
critical factors for managing a nimble organization.
• Beware big answers to small questions. The
tech-savvy executive applies the 80/20 rule to every aspect of
technology investments, investing only in those with major return
on investment -- with a large margin of error.
In his 2001 autobiography, "Jack: Straight From the
Gut," Jack Welch recounts his mandate to GE that every Web
page built have rigorous revenue-generating or cost-saving
analysis. This may not be viable all the time. But it is good
discipline after the "build it and they will come"
mentality of the dot-com era.
• Complete an enterprise resource marathon. In the
second half of the 1990s, Enterprise Resource Planning (ERP)
systems were purchased by a majority of the Global Fortune 2000.
ERP vendors, primarily SAP, Oracle and PeopleSoft, provided an
integrated suite of applications to unite and optimize functions
across the enterprise -- manufacturing, sales, logistics,
financial and human resources. They provided an enhanced level of
analysis by providing a common version of product, transactional
and customer information.
These implementations had mixed results. Many were left
unfinished or failed to achieve the returns on investment desired.
Key challenges were the expense and difficulty of implementation,
particularly in balancing standardized applications with a
company's unique and dynamically changing business processes.
An executive who had business responsibility for rolling out a
full-fledged ERP system will have experienced the entire spectrum
of possibilities -- and frustrations -- in IT. Similar experience
with supply chain software counts too.
• Share and share alike. Internet technologies enable
organizations to share support functions that previously had to be
provided separately for each business unit.
The consolidation and automation of back-office functions often
provide the highest return on investment for technology
expenditures.
• No magic bullets. The classic "killer
app," the spreadsheet, was not sold as an automated
replacement for human financial analysts. Rather, it addressed the
reality that financial analysts spent 80 percent of their time
entering numbers into a mechanical calculator, and only 20 percent
doing analysis. The spreadsheet reversed that ratio.
Tech-savvy execs are sophisticated about what technology can
and can't do. Most great solutions automate the bulk of the rote
work in a business process, leaving people to do more higher-level
work. A vendor or consultant who promises their technology will
completely automate a business function is probably overreaching.
• Performance management. As early as 1997, Peter
Drucker proclaimed that: "I'm reasonably convinced that
within 20 years or so most businesses will have an information
executive who will be in charge of both the traditional accounting
system and the new information systems. The time has come for us
to shift from the 'T' in IT to the 'I.' "
The growth of "business intelligence" software and
quality initiatives such as Six Sigma have created a staggering
array of alternative metrics by which to monitor corporate
performance. Tech-savvy executives understand that "managing
by the numbers" is a fluid, not static, concept.
• Embattled vendors. The saturated corporate market
for technology and the economic downturn have shaken most IT
vendors and consulting firms. It is a negotiating opportunity, to
be sure, but also a concern. Have you been through several complex
negotiations with software or hardware vendors, large
consultancies or outsourcers? Do you know when to call in
specialists to assist?
• Commoditization of technology. A recent Harvard
Business Review article claimed that "IT Doesn't
Matter."
Of course, IT still matters a great deal. And the tech-savvy
executive's greatest skill may be to distinguish where IT can be
leveraged for strategic advantage, and where it doesn't matter
very much.